N3School / Fees and payments
Fees and payments
The due should survive the next question.
A parent asks what is due. The answer has to include this month’s bill, the last payment, and any concession — not a total from a book that stopped in August.
- This month is in the due
- Payment on that student
- The print matches the screen
The receipt and the register disagree.
The bill is written, the cash is taken, and the concession is noted in a margin. The next person adds a different total, and the parent has a receipt that does not match the book.
Old dues and this month get separated. Someone says the child is clear because they paid last month, while this month’s bill was never added.
From the fee the school charges to the paper in the parent’s hand.
The order the office already works in. N3School keeps each step on the child, the class, or the school — so the next person does not start again.
- 01Fee headsThe school turns on the heads it charges, and sets the amount.
- 02The billA bill is raised for the student, for the month, from those heads.
- 03The paymentCash or the mode you record is taken against that student.
- 04The paperThe bill, the receipt, and the ledger print the same figures.
Fee heads
Charge what this school charges.
Tuition, transport, and the other heads a school uses are chosen for that school. Amounts are the school’s amounts. A head the school does not charge stays off the bill.
- Heads enabled per school
- Amounts set by the school
- The bill uses those heads
Bills and payments
What was billed, what was paid, what was adjusted.
A bill, a payment, and an adjustment each stay on the student. The amount still open is opening balance, plus bills, minus payments and adjustments — including the month you just generated.
- Bills by student and month
- Payments recorded on that student
- Concessions and adjustments in the same account
The paper
The print is the same account.
The bill, the receipt, and the student ledger print from the figures on the screen. The parent leaves with a paper that matches what the office will see tomorrow.
- Printed bill
- Printed receipt
- Printed ledger for the student
Who still owes
The follow-up list is the students with a balance.
The office can see dues, including students who have been outstanding for longer, and which classes still carry a balance. Collection is a list of children, not a feeling about the month.
- Dues you can open
- Balances by class
- The students to speak to first
Who feels it
Built for the people in this part of the day.
The same record, used differently. Nobody has to keep a private copy so their part of the job still works.
- The officeTake the payment, print the receipt, and trust the due the next morning.
- The parentThey can see bills, receipts, and the ledger for their child.
- The schoolCollection and outstanding balances are visible without adding the books again.
The rest of the day
Continue with the next job.
See this on your own school.
Tell us how the office works today. We will walk through this part of the day with your classes and your fee heads.
Request a demo